Frequently Asked Questions (FAQ)
Here are answers to some common questions you may have about the XXIIIV International Conference of Political Science . If you don’t find your question here, feel free to contact us directly.
Registration and Fees
Q: How do I register for the conference?
A: You can register online through our website by filling out the registration form and completing the payment process. Make sure to select the appropriate category (e.g., student, professional, group).
Q: What is included in the registration fee?
A: The registration fee includes access to all sessions, panel discussions, keynote lectures, networking events, and conference materials. Meals and refreshments during breaks are also provided.
Q: Can I register on-site at the conference?
A: Yes, on-site registration will be available. However, please note that late registration fees may apply, and there may be longer wait times compared to pre-registration.
Q: Are there discounts for students or groups?
A: Yes, we offer discounted rates for students and group registrations. Students must provide valid identification, and group discounts apply to teams of five or more participants.
Q: What happens if I need to cancel my registration?
A: Cancellations must be communicated to the Secretariat as soon as possible. Refunds will be processed according to our cancellation policy, which will be shared upon registration.
Presentation and Submission Guidelines
Q: How do I submit a paper or proposal for the conference?
A: Submissions can be made through the «Submit Proposal» section on our website. Ensure your abstract or paper adheres to the formatting guidelines provided in the submission instructions.
Q: What is the deadline for submitting papers?
A: The final paper submission deadline is January 20, 2025. Abstracts must be submitted earlier, by October 1, 2024.
Q: Will I receive feedback on my submission?
A: Yes, authors will receive notification of acceptance along with feedback from reviewers by December 15, 2024. This feedback will help you refine your presentation or paper.
Q: What should I include in my presentation?
A: Your presentation should clearly outline your research objectives, methodology, findings, and their implications. Use visuals like slides or graphs to enhance understanding, but avoid overcrowding them with text.
Q: How long should my presentation be?
A: Each presenter is allotted 12–15 minutes for their presentation, depending on the session format. Ensure your content fits within this timeframe to allow time for questions and discussions.
Conference Logistics
Q: Where will the conference take place?
A: The conference will be held in Bogotá, Colombia. Specific venue details will be shared closer to the event date.
Q: Will the conference be available virtually?
A: Yes, virtual attendance options will be available for those who cannot join in person. Virtual attendees will have access to live-streamed sessions and recordings.
Q: What should I bring to the conference?
A: Bring your conference badge, presentation materials (if applicable), a notebook, and any personal items you may need. If presenting, bring a USB memory stick with your presentation as a backup.
Q: Is there a dress code for the conference?
A: Business casual attire is recommended. Dress comfortably but professionally, especially if you are presenting or participating in panel discussions.
Q: Will meals be provided during the conference?
A: Yes, meals and refreshments will be provided during designated breaks. Special dietary requests can be accommodated if noted during registration.
Travel and Accommodation
Q: How do I arrange travel to Bogotá?
A: Participants are responsible for arranging their own travel. We recommend booking flights early to secure the best rates. A list of recommended airlines and travel tips will be available on our website.
Q: Are there recommended hotels near the venue?
A: Yes, we have partnered with several hotels near the conference venue to offer discounted rates for attendees. Details about accommodations will be provided upon registration.
Q: Do I need a visa to attend the conference?
A: Depending on your country of origin, you may need a visa to enter Colombia. Check with your local Colombian consulate for specific requirements. We can provide an invitation letter to support your visa application if needed.
General Queries
Q: Who can I contact if I have additional questions?
A: For any questions, you can reach out to our Secretariat via email or phone. Contact information is available on the «Contact Us» page of our website.
Q: Can I attend the conference without presenting?
A: Yes, you can attend as a listener. Simply register under the «Attendee» category during the registration process.
Q: Will there be networking opportunities at the conference?
A: Absolutely! Networking is a key part of the conference experience. We have planned coffee breaks, social events, and informal gatherings to help participants connect.
Q: What happens if my presentation is scheduled at the same time as another session I want to attend?
A: Unfortunately, scheduling conflicts can occur. However, recordings of most sessions will be made available to registered participants after the conference.
Q: Can I suggest a topic or theme for future conferences?
A: Yes, we welcome suggestions for future themes or topics. Please share your ideas through the feedback form on our website or contact the organizing committee directly.